How it works
Six steps from setup to getting paid
InvoiceRush is designed around a simple workflow. You do not need accounting software experience — just your business details and the work you are billing for.
- 1
Set up your business profile
Add your trading name, address, contact details, and optional VAT number. These details appear on every document you create.
PaidNorthstar Design Studio
INV-000128
Bill to
Harper & Cole Ltd
18 Queen Square, Bristol, BS1 4ND
Due 11 Apr 2026
£4,596.00
- Brand identity workshop£950.00
- Website design — marketing site£2,400.00
- Content and SEO starter pack£480.00
- 2
Add your clients
Store client names, billing addresses, and contact information so you can reuse them across invoices and quotes.
CCalder & Finch ConsultingNNorthbridge Studio LtdHHarbour Lane Co. - 3
Create a quote or invoice
Choose a template, add line items with quantities and prices, and set issue and due dates. VAT can be applied where relevant.
- Draft
- Sent
- Accepted
- Converted
AcceptedQuotation
QUO-000047
Valid until 31 Mar 2026
- Retainer — April creative support£1,200.00
- Campaign landing page design£660.00
Accepted by client£1,860.00 - 4
Download or email the document
Download a PDF on any plan. On paid plans, email documents directly from InvoiceRush with your business details attached.
PaidNorthstar Design Studio
INV-000128
Bill to
Harper & Cole Ltd
18 Queen Square, Bristol, BS1 4ND
Due 11 Apr 2026
£4,596.00
- Brand identity workshop£950.00
- Website design — marketing site£2,400.00
- Content and SEO starter pack£480.00
- 5
Track payment status
Mark documents as sent, due, paid, or overdue. Keep a clear record of what is outstanding without maintaining a separate spreadsheet.
Workspace overview
This month
Invoiced
£18,420.00
Marked paid
£12,840.00
Outstanding
£4,596.00
Overdue
£984.00
Invoice activity (demo)
Sample illustration only — not live account data.
- 6
Convert quotes and manage recurring work
Turn accepted quotes into invoices in a few clicks. On Pro and Business plans, set up recurring invoices for retainers and repeat billing.
Recurring schedule
Monthly retainer — 1st of monthQuarterly support — every 90 days
What you need before you start
Gather these details once — they appear on every document you create.
- Your business or trading name and address
- Bank details or payment instructions to show on invoices
- Client name and billing address for the first document
- Line items with descriptions and prices
- Your VAT registration number, if you are VAT registered (you remain responsible for correct VAT treatment)
Try the workflow yourself
Register free and create your first invoice in minutes.